Case Study: Roundlake Christian Camp achieves streamlined online camper and volunteer registration and reporting with CiviCRM

Roundlake Christian Camp - Customer Case Study

Roundlake Christian Camp, a summer camp and retreat center in central Ohio, needed a web-based registration system so campers and volunteers could sign up and staff could manage and report on participants. They used CiviCRM—leveraging CiviEvent—to host online registrations. Key challenges included handling multiple signup scenarios (different payers, volunteers over 17 requiring background checks, conditional t‑shirt fees), storing demographic data in custom fields, and planning a future migration of fundraising data from Microsoft Access.

Using CiviCRM (with CiviEvent) and custom work via the hooks system—developed by Rooty Hollow and Roundlake staff—the site implements tailored signup flows that account for payment variations, background‑check triggers, and one-time fee logic, plus demographic custom fields. The result is reliable online registration and check‑in reporting (staff can see who still owes money when camp starts) and a platform ready to incorporate fundraising data, streamlining participant management for Roundlake Christian Camp.

Roundlake Christian Camp