Case Study: Omio achieves faster travel expense approvals with Circula

Omio speeds expense approvals to 36–48 hours with Circula

Omio, a European travel booking platform, faced a significant challenge with its entirely paper-based expense reporting process for its 300 employees. This manual system, which involved collecting and scanning physical receipts and manually entering data into spreadsheets, was slow, inefficient, and lacked transparency, often taking several weeks from submission to reimbursement. To address this, Omio partnered with Circula to implement its Travel Expenses solution.

Circula provided a digital workflow centered around an easy-to-use mobile app for employees and a direct integration with the DATEV accounting software. The solution streamlined the entire process, from receipt submission via the app to automated approval routing and a consolidated export of journal entries with receipt images into DATEV. This resulted in a dramatic reduction in processing time, with approvals and documentation completed in just 36 to 48 hours instead of weeks, eliminating manual work for the finance department and providing greater transparency across Omio's three countries of operation.

Omio