Case Study: GBA Group automates expense management with Circula

GBA Group automates expenses with 99.5% DATEV export rate using Circula

GBA Group, a life sciences company with approximately 3,500 employees, faced a significant challenge in managing expenses across its growing number of international subsidiaries. Their process was fragmented, relying on multiple parallel workflows and paper-based receipts that led to lost submissions, manual data entry, and a complex consolidation effort for their finance team, which operated entirely within the DATEV ecosystem. They needed a centralized and scalable expense management solution from a vendor like Circula that could integrate seamlessly with DATEV.

Circula implemented its travel expense and corporate credit card solution to create a unified, digital process for the entire group. The solution provided a seamless DATEV integration, allowing employees to submit receipts via an app and managers to approve them on the go. This resulted in a 99.5% successful export rate to DATEV, with 83% of receipts processed without manual corrections. The finance team achieved greater transparency, less rework, and a more stable month-end closing, while employees gave the process a high Net Promoter Score of 58.

GBA Group (GBA Gesellschaft Für Bioanalytik mbH)