Case Study: a leading certification organization in Spain cuts scheduling time from a month to 12 minutes with Checkfirst's ScheduleAI

a leading certification organization in Spain cuts scheduling from a month to 12 minutes with Checkfirst

A leading certification organization in Spain faced significant operational challenges due to its highly manual and inefficient scheduling process. With 800 auditors to manage and over 2,000 audits requiring specific technical expertise, their decentralized system lacked visibility and caused excessive travel. The organization turned to Checkfirst and its ScheduleAI product to automate and optimize this complex task.

Checkfirst implemented its AI scheduling assistant to automatically match auditors to audits based on expertise, location, and rotation rules. This solution provided centralized visibility and drastically reduced scheduling time. The results were profound: a process that once took a month was completed in just 12 minutes, 100% of audits were successfully allocated, and travel was reduced by 21%, eliminating 147,523 kilometers of unnecessary movement.