Case Study: Portland’5 Centers for the Arts cuts monthly scheduling from two weeks to one day with Celayix Software

Portland’5 Centers for Arts Reduces Scheduling Time By 2 Weeks

Portland’5 Centers for Arts faced a slow, paper-based scheduling process for 150 part-time employees and hundreds of volunteers across five theaters, which required nearly two weeks each month to compile and distribute 2,500–3,000 monthly shifts while accounting for union seniority and complex business rules. To modernize scheduling and reduce errors, they selected Celayix Software’s eTime Xpress and Web Xpress.

Celayix Software implemented automated schedule creation and an online portal for employees and volunteers to enter availability, enforce seniority and volunteer rules, and allow real-time updates. As a result, Portland’5 cut monthly scheduling time from nearly two weeks to one day, trained 150 staff and over 400 volunteers with a 99% success rate, improved schedule accuracy and faster access, and simplified handling of last‑minute event changes.

Portland’5 Centers for Arts

Bill Looker

Admissions Staffing Manager