Case Study: Instant Alliance achieves a 75% reduction in onboarding time with Bullhorn

Instant Alliance Reduces Time Spent on Onboarding Process by 75% with Bullhorn

Instant Alliance is a Chicago-based staffing firm founded in 2001 that specializes in IT and financial recruiting across perm, temp, contract and executive search. Rapid growth exposed a paper-heavy onboarding and payroll process—hundreds of manual entries, emails and calls maintained in number-coded physical files—consuming roughly 56 staff hours per week, creating errors and generating frequent candidate complaints.

By implementing Bullhorn Onboarding and Back Office, integrated with their ATS, Instant Alliance automated onboarding and timesheet workflows, cutting onboarding time by about 75% (from 56 to 16 hours), eliminating a full-time onboarding role (redeployed to revenue-generating recruiting), reducing errors and candidate issues, and freeing recruiters from 2–4 hours of weekly administrative work so they can focus on client and candidate relationships.

Instant Alliance

Matt Brosseau

Instant Alliance