Case Study: Sentry Management reduces vendor bidding time by 73% for 300+ community managers with Building Engines' Bid Management

How Sentry Management Improved Vendor Proposals and Reduced Vendor Bidding Time by 73% for 300 Community Managers

Sentry Management Inc. is a national HOA and condominium management firm serving nearly 1 million homeowners and 15,000 board members across 40 markets in 17 states, with 300+ community managers. Managers were spending hours collecting and consolidating vendor responses sent in many formats, relying on manual spreadsheets and imperfect technical questions, which made it hard to compare bids, present professional proposals, and consistently choose the most qualified vendors.

Sentry implemented Building Engines’ Bid Management solution (formerly Synlio), using master RFP templates, a vendor discovery network, an AI-driven follow-up assistant, a consolidated activity log, and an apples-to-apples comparative matrix with branded reports. The platform streamlined the end-to-end process, cut vendor bidding time by 73%, reduced initial RFP creation to about 15 minutes, expanded vendor options (50% of the time choosing newly discovered vendors), and improved professionalism, transparency, and risk mitigation.

Sentry Management

Anne Marconi

Project Manager