Case Study: Wathaurong Aboriginal Co-operative streamlines expense management with Budgetly

Wathaurong Aboriginal Co-Operative solve their expense management headaches by implementing Budgetly

Wathaurong Aboriginal Co-operative, an Aboriginal community organisation serving the Geelong, Bellarine and Colac regions, was struggling with expense management headaches. Using CBA debit cards and a previous system from Weel, the team had difficulty chasing receipts, controlling spend, and getting reliable support, especially when virtual cards did not consistently work. Budgetly’s prepaid corporate debit cards and expense management software were implemented to replace these manual and unreliable processes.

With Budgetly, Wathaurong Aboriginal Co-operative could issue physical and virtual cards, capture receipts at the point of purchase, set spending rules and budgets, approve top-ups quickly, and automatically reconcile transactions into Xero. The result was less admin, stronger spend control, faster reconciliation, and much better support for staff and finance teams. The co-operative said staff were happy to use the system and that it helped them spend more on what their funding was intended for.

Wathaurong Aboriginal Co-Operative

Yohanand Kumaran

Chief Financial Officer