Case Study: School District of Clayton achieves 50% faster facility scheduling and complete event transparency with Brightly Software (Dude Solutions)

Small District uses SchoolDude’s Key Performance Data to Justify Department and Prioritize Work

The School District of Clayton, a small district of 2,600 students, struggled to manage facility and trip scheduling for more than 3,300 annual events using a desk calendar. Lauri Rainwater, the district’s Facilities administrative assistant who handles multiple roles, needed a scalable way to organize requests, approvals and invoicing without adding staff.

By adopting Dude Solutions’ facility usage tools—already in use for maintenance, inventory and utilities—the district automated event and trip requests, routed approvals and invoices to Lauri, and reduced permit activation to under 1.5 days. The change cut scheduling time by about 50% (freeing roughly 20 hours per week), provided full event transparency, delivered KPIs used for benchmarking and board reporting, and helped the district invoice $27.55 per student annually with 100% of billed dollars collected.

School District of Clayton

Lauri Rainwater

Facilities Department