Case Study: Miami-Dade County Public Schools achieves a paperless event process and 50% faster approvals with Brightly Software

Miami-Dade Public School District Eliminates Paper and Cuts Event Approval Time in Half

Miami-Dade Public Schools’ Facilities Rentals team, led by Director Keisha Johnson Cabrera in Miami, FL, was overwhelmed by paper-based event requests and a lean staff supporting a district of hundreds of schools and more than 370,000 students. Manual workflows meant long approval times, filing headaches, and little-to-no visibility into revenue or facility utilization.

By implementing Dude Solutions Event Management—with hands-on support from a Dude advocate—the district digitized approvals, invoicing, and records. The department eliminated stacks of paper, cut event approval time roughly in half (from about 15–20 days to 5–12), supported 28,246 events in 2017, and gained reportable data that drove leadership buy-in and better decision-making.

Miami-Dade County Public Schools

Keisha Johnson Cabrera

Director of Facilities Rentals