Case Study: Kirkwood Community College achieves streamlined facilities management and 10‑year deferred maintenance planning with Brightly Software's Asset Essentials

Kirkwood Community College Relies on Brightly Software Products to Keep Facilities in Top Shape

Kirkwood Community College, a Cedar Rapids institution serving about 15,000 students across 650 acres and 2 million square feet of buildings, struggled after moving away from familiar Brightly tools to a more complicated CMMS. Facilities staff wanted a simpler, proven solution to manage thousands of assets, prioritize deferred maintenance and preserve institutional knowledge for future teams.

Kirkwood returned to Brightly, adopting Asset Essentials, Predictor and Energy Manager, importing roughly 5,000 assets and creating a 10‑year deferred maintenance plan. The tools helped the college plan $350,000 in mechanical replacements this year, benchmark performance, and set KPIs—raising preventive maintenance from 44% toward a 50% goal and increasing seven‑day reactive completions from 74% toward 80%—while simplifying workflows and safeguarding facilities data.

Kirkwood Community College

Troy McQuillen

Vice President of Facilities and Public Safety