Case Study: Pine Crest School achieves paperless work order efficiency and 50% faster facility scheduling with Brightly Software

Independent School Improves Efficiency with a Cloud-Based Solution

Pine Crest School, an independent school in Boca Raton, Florida serving 884 students across 10 buildings with a 12-person facilities team, struggled with a paper-based work order and event scheduling system. Requests were often lost, staff had to manually enter data and run reports, and managing over 1,000 annual events across campuses was inefficient and error-prone.

The school implemented Dude Solutions Work & Asset, a cloud-based work order and preventive maintenance system, rolled out in one month and adopted easily by technicians. The new platform gave facilities staff real-time visibility and custom reporting, reduced manual work, and helped meet a five-day completion expectation (with some responses in minutes). Pine Crest also added Dude Solutions Event Management, cutting the scheduling cycle by 50%, eliminating double-bookings, and creating a master schedule to streamline facility use.

Pine Crest School

Ryan Gallagher

Director of Facilities