Case Study: Bellingham Public Schools recovers over $50,000 in lost after-hours revenue with Brightly Software

District Uses Data from Key Performance Indicators to Recover Event Costs

Bellingham Public Schools in Bellingham, Massachusetts, serving about 2,600 students, faced a long-standing problem: after-hour events were being held without a clear accounting of their true costs. Facility Use Coordinator Mike Roche discovered the district had no reliable way to track event expenses, leaving the schools unknowingly subsidizing outside groups.

Using Dude Solutions’ KPI Dashboard and a top-down budget analysis, Mike calculated the full cost of after-hour events—about $110,000—versus $57,000 in rental revenue, a net loss of roughly $53,000. By updating rental policies, instituting modest fees (including a $10 daily rental) and monitoring KPIs weekly, the district recovered over $50,000, raised projected rental revenue to $80,600 (a 41% increase, 76% already collected), and established ongoing data-driven oversight to fund custodial salaries and facility upkeep.

Bellingham Public Schools

Mike Roche

Facility Use Coordinator