Case Study: Allen Independent School District achieves unified facilities management and faster cost recovery with Brightly Software

19,000-Student District Moves to One Comprehensive System for More Efficient Process

Allen Independent School District (Allen ISD) in Allen, TX, serving 19,000 students, was hampered by disparate systems for maintenance, help-desk ticketing and facility scheduling. Their previous tools (WebTMA for work orders and Scheduler Plus for events) were difficult to use, produced inaccurate reports, lacked invoicing and auto-save features, and required extensive manual reconciliation.

Allen ISD moved to SchoolDude’s integrated suite—implementing work order, preventive maintenance, inventory and facility usage solutions with campus point-people and automated notifications and reports. The change simplified work-order processing, cut reporting and reconciliation time dramatically (timesheet reconciliation dropped from days to about 15 minutes), improved invoicing and cost recovery, sped up payments, and gave leadership reliable data; the district plans to roll out additional SchoolDude products.

Allen Independent School District

Donna G. Iiams

Facility Scheduling Coordinator