Case Study: a large engineering, procurement & construction company achieves 80% reduced manual efforts with Botminds AI

Extracting technical specifications from RFP’s and data sheets

Botminds AI worked with a large engineering, procurement & construction company that needed to review RFPs and vendor datasheets to extract technical specifications for valve-related procurement work. The team faced a labor-intensive process of identifying different datasheet types, pulling type-specific data points, and combining extracted details with BOM/BOQ documents, which created errors and slowed proposal timelines.

Botminds AI implemented an RFP datapoint extraction automation pipeline that automatically categorized datasheets, identified relevant boundaries in the documents, and extracted needed information from BOM descriptions. The solution reduced manual efforts by 80%, sped up proposal preparation, and improved audit readiness and resource efficiency.