Case Study: Newport News Public Schools achieves paperless, streamlined board governance with BoardDocs

Newport News Public Schools - Customer Case Study

Newport News Public Schools was overwhelmed by piles of reports, minutes, agendas, policies and manuals that were difficult to store, carry to meetings, and distribute to the public. To address this information overload, the district turned to BoardDocs and its paperless governance/document management solution.

BoardDocs trained staff and migrated all board materials (minutes, agendas, calendars, policies and a 100‑page board manual) into an online, searchable system. As a result, Newport News eliminated bulky paper storage, reduced weekly three‑inch packets to a single electronic packet, greatly cut bi‑monthly agenda printing, sped policy updates, and saved staff time — measurable reductions in paper handling and distribution delivered by BoardDocs.

Newport News Public Schools

Charlotte Colbert

Community Relations Specialist