Case Study: Pioneer Library System achieves faster responses and better governance with BoardDocs

Improved Collection, Organization and Searchable Board Materials Lead to Greater Transparency

Pioneer Library System, OK needed a single, searchable board governance solution to replace time-consuming paper processes and multiple disparate programs. Serving a 1,903‑square‑mile area with 352,000 residents and governed by a 15‑member Board of Trustees, the library system sought better transparency, faster access to historical information during meetings, and reduced administrative and materials costs — so they engaged BoardDocs and selected Amigos BoardDocs Pro.

BoardDocs implemented Amigos BoardDocs Pro, delivering robust MetaSearch, searchable agendas, minutes and attachments, private member annotations, goal tracking and policy services, plus hands‑on support. As a result, Pioneer Library System can instantly retrieve meeting materials in real time, significantly cut time creating agendas and minutes, eliminate multiple subscriptions and reduce paper/toner expenses, and improve transparency for staff and the public across its 11 branches, seven information stations and two 24‑hour kiosks.

Pioneer Library System

Audrey Ansari

Administrative Assistant to the Executive Director