Case Study: Wanderlust achieves streamlined volunteer scheduling and centralized management across 25+ events with Bloomerang

Using InitLive, The Wanderlust team were able to efficiently manage a single volunteer database across 25 events

Wanderlust, a decade-old producer of multi-day yoga, music and outdoor festivals across North America (25+ events, 2k+ volunteers), faced rising complexity in recruiting, scheduling and communicating with volunteers—large four-day events with 100+ shifts, minimum-hour requirements, and a lack of multi-event sign-up capability. After struggling with Shiftboard and time-consuming manual emails, Wanderlust brought in Bloomerang to streamline volunteer management across its diverse event portfolio.

Bloomerang implemented a centralized volunteer scheduling and communication solution—enabling a single database across 25 events, self sign-up for multiple events, color-coded calendars, schedule duplication, time tracking and mobile messaging. The result was reduced administration time, real-time visibility across venues and higher volunteer satisfaction (rated 4.5/5), with volunteers more reliably meeting hour requirements and the team efficiently managing 1,500+ shifts and 8,000+ volunteer hours across their events.

Wanderlust

Katie Kresl

Volunteer Manager