Case Study: MB2 Dental achieves scalable, automated invoicing for 250+ locations with Binary Stream

MB2 Dental scales monthly invoicing for 250 locations without adding overheads

MB2 Dental, a fast-growing dental management company, was struggling to process thousands of monthly invoices across 250 locations using QuickBooks and Bill.com. Reports crashed or timed out, syncing between layered systems was slow and error-prone, manual data entry caused frequent mistakes, and per-entity QuickBooks costs and onboarding overhead were ballooning. To scale without adding headcount, MB2 Dental selected Binary Stream’s Multi-Entity Management together with Fidesic, integrated into Microsoft Dynamics.

Binary Stream and Fidesic implemented a fully integrated AP solution in three weeks that automated invoice capture, approvals, and posting into Dynamics. The deployment centralized 250+ entities, automated 10,000+ invoices per month, cut invoice-processing time by 50%, saved hundreds of hours of manual work, and reduced end-to-end processing from 10 days to 5 days—while restoring fast, reliable reporting and full visibility across entities. Binary Stream and Fidesic delivered measurable scalability and efficiency for MB2 Dental.

MB2 Dental

Sarah Sawyer

MB2 Controller