Case Study: American Software, Inc. saves $50,000 and streamlines multi-entity AP with Binary Stream's Multi-Entity Management

American Software saves $50,000 in first year with Multi-Entity Management

American Software, an Atlanta‑based enterprise software provider operating across 28 states and five countries, faced poor visibility and control over invoice and AP processes due to its holding company structure and frequent acquisitions. The COVID‑19 pandemic made the need for remote, automated processing urgent. To address this, they turned to Binary Stream, adopting Binary Stream’s Multi‑Entity Management (MEM) alongside KwikTag to integrate with their Microsoft Dynamics GP system.

Binary Stream implemented a combined MEM and KwikTag solution fully integrated with the ERP in 30 days, centralizing invoicing, enabling remote work, and simplifying intercompany payments and audits. The rollout automated 12 entities across five countries, integrated three newly acquired entities, and delivered measurable impact — $50,000 saved in the first year — while improving reconciliation speed, auditability, and team morale.

American Software, Inc.

Lawrence Rodgers

Corporate Finance Systems Manager