Case Study: The American Institute of Architecture Students achieves faster, paperless payments and $750/month savings with Bill.com

Bill.com Enables this Non-Profit to Build Better Relationships with its Local Chapters and Save Thousands of Dollars a Month

The American Institute of Architecture Students (AIAS), a 7,000‑member nonprofit led by CEO Joshua Caulfield with a full‑time staff of three, was spending huge amounts of time and money managing roughly 150 paper checks a month to its 187 student‑run chapters and about 100 vendors. Paper checks routinely went uncashed or were delayed in student mailboxes, payments could take up to 45 days, and the organization faced significant staff hours, printing/postage costs and bookkeeping fees.

Switching to Bill.com allowed AIAS to set up chapters as vendors, deposit dues directly to chapter accounts, scan invoices, and use cloud‑based digital approvals and tracking. Payment processing dropped from days of manual work to under a day (payments now take about 48 hours), auditors can access records remotely, the need for an outside bookkeeper has been reduced, cash‑flow visibility improved, and AIAS saves approximately $750 a month while strengthening relationships with local chapters.

The American Institute of Architecture Students

Joshua Caulfield

CEO, Aias