Case Study: Bear Robotics achieves faster month‑end closes and scalable global AP with Bill.com

Bear Robotics Embraces Automation — On the Service Frontline and In the Back Office

Bear Robotics builds AI-driven service robots (Servi) that automate food and beverage running, bussing, and other hospitality tasks to help restaurants save labor and improve service. As the company scaled from a Silicon Valley startup into global markets, its finance team was overwhelmed by manual, scattered AP processes—paper and email invoices, limited visibility, and insufficient controls—hindering speed, oversight, and investor readiness.

Bear deployed Bill.com (with QuickBooks integration) to centralize invoices, automate approvals and payments, and enable mobile and global workflows. The change cut monthly close time from 15 to 8 days, created one streamlined domestic-and-international AP process with automated approval controls, improved auditability and cash visibility, supported fundraising and international rollout, and helped accelerate deployments and ROI for customers.

Bear Robotics

Juan Higueros

Co-Founder and COO