Case Study: State of Colorado achieves stronger cloud security and $100K+ in cost savings with BetterCloud

State of Colorado Relies on BetterCloud

The State of Colorado’s Governor’s Office of Information Technology (OIT) set out to modernize IT for 22,000 employees by moving to G Suite, but faced adoption barriers, shared-account complexity across many agencies, and the need for stronger security and visibility into cloud use. Director of Google Operations Brandon Williams needed a way to manage Drive collaboration, control third-party apps, and accurately report usage so executives could make informed decisions.

By deploying BetterCloud, OIT gained real-time security controls, Drive-sharing monitoring, and organizational-unit reporting that uncovered more than 1,000 shared accounts and enabled accurate chargebacks—reallocating funding and saving roughly $100,000 immediately. BetterCloud also streamlined audits of third-party apps, supported broader G Suite adoption (Drive, Sheets, Hangouts), and freed the team to focus on strategic, longer-term initiatives.

State of Colorado

Brandon Williams

Governor's Office of Information Technology