Case Study: Southwest Airlines achieves $5M+ cost savings and enhanced compliance with Beeline VMS

Southwest Airlines Fills Critical Workforce Needs with Beeline VMS

Southwest Airlines, a major U.S. carrier serving over 100 million customers annually, struggled to manage its extended workforce using spreadsheets and disparate databases. Inconsistent, unreliable data left the airline exposed to regulatory risk—federal rules required detailed training records for non-employees—and internal stakeholders demanded greater transparency and control over who accessed facilities, networks, and IP. To address these gaps, Southwest turned to Beeline and its Beeline VMS.

Beeline implemented its VMS to manage contingent workers from requisition and sourcing through procurement, onboarding, supplier invoicing and analytics, then expanded the program to cover all non-employees while training managers and suppliers to use the system. The solution delivered measurable results: more than $5 million in program savings in 2014, roughly 700 hours saved for IT hiring managers (~$47,000) in 2014, a 10-day reduction in time-to-fill (23-day average in 2015), and 187 self-sourced contingent hires in 2015 that cut procurement costs by over $4 million. Beeline’s single system of record also automated FAA training tracking, tightened compliance and security, and provided on-demand reporting for audits.

Southwest Airlines