Case Study: Malmstrom Inns & Suites achieves one-day, fully accurate bi‑annual audits with BarCloud by Asap Systems

Passport Makes Audit More Accurate and Efficient for Air Force Inns’ Montana Property

Malmstrom AFB Inns & Suites, part of Air Force Inns providing lodging for military personnel, was manually tracking millions of dollars of serialized and disposable room assets (furniture, electronics, linens, toiletries) with pen-and-paper. That process was slow, error-prone, and risky — bi‑annual audits took three people one to three weeks, serial numbers were recorded incorrectly, and staff sometimes moved heavy items to read tags, increasing time and injury risk.

ASAP Systems implemented the Passport Suite with barcode labels, Motorola mobile scanners and mobile access plus professional installation and training. Scanning syncs asset and inventory data in real time, enabling instant reports and maintenance/reorder alerts; audits dropped from up to three weeks to about one day, counts became far more accurate (the property scored the most accurate audit), errors were virtually eliminated, and employee lifting/ injury exposure was reduced.

Malmstrom Inns & Suites

Nick Drain

Lodging Manager