Case Study: Matagorda County Educational Services achieves reduced loss of assistive devices and automated asset tracking with BarCloud by Asap Systems

MCES Reduces Cost of Lost Assistive Educational Devices by Using ASAP Systems’ Asset Tracking Solution

Matagorda County Educational Services (MCES) supports non‑traditional learners by issuing assistive technology and special‑needs equipment across 19 schools in five districts. Relying on paper ledgers for over 10,000 items caused human errors, poor traceability and about a 7% asset loss rate, and MCES needed an automated system to track who had each item, where it was, and when it was due—especially to meet audit and funding accountability requirements.

MCES implemented ASAP Systems’ Passport asset tracking with mobile barcode scanners, importing and configuring their data, tagging items, and using check‑in/check‑out workflows with due‑date notifications. The solution enabled centralized searches, custom reporting of asset value by school/district, faster next‑day distribution, and a substantial drop in missing equipment within two months—saving thousands of dollars and improving accountability and timely access to devices for students.

Matagorda County Educational Services

Amanda Anderson

Autism Specialist