Case Study: The Leaven achieves inventory transparency and saves staff time with BarCloud by ASAP Systems

Cloud-Based Inventory Management System Helps Non-Profit Organization Improve Transparency

The Leaven is a California-based non-profit with ten locations that provides after-school tutoring, enrichment and community programs for at-risk children. They struggled to track classroom supplies, computers and tablets across multiple sites, respond to regular donor inquiries, and maintain accountability because they had no centralized inventory system.

The Leaven implemented BarCloud (stock, mobile and standard tiers) with nine mobile subscriptions and a corded scanner, going from zero to live in about a month. The cloud-based barcode solution cut inventory time from 4–5 hours to under an hour (about $174 savings/month), improved multi-site stock control and donor transparency, and freed staff to focus on students — contributing to improved reading for 88% of students and better classroom participation for 69%.

The Leaven

Mark Lillis

Executive Director