Case Study: Hudson Architects achieves greater efficiency and transparency by replacing manual to-do lists with Ayoa

How the award-winning practice replaced to-do lists and note-taking with DropTask (Ayoa) to inspire efficiency and transparency throughout the business

Hudson Architects, a twenty-person award-winning architectural practice, was hampered by fragmented manual to-do lists and reactive weekly meetings that made task allocation and oversight opaque and inefficient. Seeking a more visual, transparent and auditable way to manage work, they adopted DropTask (Ayoa) to replace private notebooks and unify task management across the firm.

Ayoa’s DropTask was rolled out firm-wide using custom Task Boards for fee-earning projects and overhead work, with a principle that any active work must appear in a Task Board. DropTask (Ayoa) made tasks easy to assign (internally and to external contractors), created comprehensive audit trails, and gave leadership an intelligent overview of total workload. The result was increased staff enthusiasm and engagement, clearer delegation and accountability, and a measurable improvement in transparency and day-to-day operational efficiency.

Hudson Architects

Philip Durban

Director of Technology