Case Study: Family Medical Center of Hart County achieves 30-year patient data transfer in 24 hours with Automation Anywhere

Family Medical Center Transfers 30 Years of Patient Data in 24 Hours

Family Medical Center of Hart County (Munfordville, KY), a community clinic serving about 150 patients per day with five physicians and a 40‑person staff, needed to migrate 30 years of patient demographic and billing data—roughly 64,000 records—from an old Unix-based Medical Manager system into the new e‑MDs EMR. The project required high accuracy and a quoted custom conversion cost of about $6,000, so the clinic sought a more efficient solution.

By using Automation Anywhere, staff exported the records into five Excel files and ran simultaneous, variable-driven upload jobs that handled complex logic and background processing. The full transfer was completed in 24 hours, avoided the $6,000 custom development fee, and saved an estimated 2,133 hours of manual labor while ensuring accurate data migration.

Family Medical Center of Hart County

Sky Marrese

General Clinical Administrator