Case Study: Bentley University achieves streamlined, fair study-room scheduling with Asure Software's Resource Scheduler

Bentley University - Customer Case Study

Bentley University, a leading business school in Waltham, MA, renovated its library to add collaborative group study rooms but faced scheduling challenges: a paper-based reservation system at the circulation desk, limited visibility into room availability, frequent “squatting,” and a need for off‑campus access and scalable technology to serve thousands of users.

Bentley deployed Asure Software’s AsureSpace Resource Scheduler integrated with interactive touch‑panel room displays, LED occupancy indicators and campus single‑sign‑on. The web‑based, self‑service system enforces booking rules (e.g., two‑hour limits, one booking per day), requires users to confirm starts at the room or releases no‑shows after 15 minutes, and provides off‑campus access. The result: higher, fairer room utilization, reduced staff workload, improved student access (including off‑campus users), and a platform ready for future expansions like presence detection and energy integration.

Bentley University

Dr. Phillip Knutel

Executive Director of Academic Technology