Case Study: University of Bristol achieves streamlined consent management and asset control with Asset Bank

How the University of Bristol use Asset Bank to manage consent forms and take control of their assets

The University of Bristol, a leading research university with 25 academic schools and around 26,000 students, faced a time-consuming bottleneck managing photography and video: teams relied on internal systems to manually collect names, locations and consent forms before assets could be used, creating backlogs and impeding marketing and communications work. They needed a secure DAM that supported multiple formats, flexible permissions and streamlined consent tracking.

They implemented Asset Bank, which links assets to consent forms (with expiry and automatic asset expiration), offers single sign‑on and automated user provisioning, and comes with dedicated onboarding and support. As a result the university achieved stronger GDPR compliance and reduced brand risk, enabled self‑service bulk uploads and faster onboarding, and improved internal and external collaboration while freeing staff to focus on higher‑value work.

University of Bristol

Nick Riddle

Internal Communications Manager