Case Study: World Press Photo creates a smooth global traveling exhibition process with Asana

How World Press Photo produces a traveling exhibition in 45 countries with Asana

World Press Photo, a foundation that promotes visual journalism through a globally traveling exhibition, faced the challenge of coordinating this complex event across 45 countries with a small, distributed team of 26 people. They needed a solution to manage countless moving pieces, multiple time zones, and numerous external partners while ensuring no critical details were missed. They implemented Asana to streamline their event planning and execution process.

Using Asana, the team created a standardized workback schedule to manage all stages of exhibition planning, from initial proposals to post-event debriefs. This provided clarity on tasks and deadlines for the entire traveling team. The solution ensured seamless communication, proactive risk planning, and meticulous attention to detail. Asana helped World Press Photo successfully produce events for over four million visitors annually, allowing the small team to focus on evolving the exhibition and enhancing the guest experience.

World Press Photo

Suzan Van Den Berg

Exhibitions Coordinator