Case Study: Upper Grand District School Board achieves instant utility visibility and cost savings with Artsyl docAlpha

Upper Grand District School Board gets a handle on utility bills with the docAlpha Digital Transformation Platform

Upper Grand District School Board, which supports about 34,000 students across 65 elementary and 11 secondary schools, was overwhelmed by nearly 400 paper utility bills a month (about 5,000 annually). Manual scanning, filing and a reliance on finance to obtain water, electricity and gas usage data made monitoring and paying utilities slow and labor-intensive, so the board engaged Artsyl to deploy the docAlpha Digital Transformation Platform to digitize and automate its utility-bill payables.

Artsyl implemented docAlpha within six months to automate batch scanning, separation and intelligent extraction of invoice and usage data, removing AP bottlenecks and giving departments self-service access to usage information. The solution cut roughly 20% of the time/effort previously spent scanning and filing, enabled mobile/remote review and approval, and delivered 100% liability tracking and greater process transparency—reducing dependence on finance and boosting operational efficiency.

Upper Grand District School Board

Roger Yang

Application Development Specialist