Case Study: Radboud University gains real-time insight into food data with Apicbase

Radboud University - Customer Case Study

Radboud University, which runs 18 in-house catering locations for 24,000 students and 5,000 employees, needed a better way to manage purchasing, inventory, food cost, and allergen data across a highly decentralized operation. Before using Apicbase, teams relied on outdated spreadsheets and disconnected processes, making it difficult to see actual stock levels, spot purchasing mistakes, or make decisions based on real data.

With Apicbase’s F&B management platform—covering recipe management, procurement, inventory, and production—Radboud centralized control across all outlets, automated order calculations, integrated its main supplier Bidfood, and enabled real-time stock tracking via tablet. The result was immediate visibility into theoretical versus actual inventory, faster error detection, reduced human mistakes, and significant time savings in purchasing and administration; Radboud also says Apicbase has given them real insight into their actual food data.

Radboud University

Fréderique van Alfen-Las

Project Lead Campus and Facilities