Case Study: Portland Community College achieves streamlined, secure policy and grants workflows with AODocs

Portland Community College - Customer Case Study

Portland Community College (PCC), Oregon’s largest post‑secondary institution serving nearly 70,000 students, needed to improve information management and content‑driven workflows for its College Policy Advisory Committee (CPAC) and Grants department. CPAC faced manual policy management, weak access controls and compliance challenges, while the Grants team needed better search, structure and a secure place to bring content in from file shares. After evaluating options, PCC selected AODocs — a document management and business process platform tightly integrated with Google Drive/G Suite — to align with its IT strategy.

AODocs delivered a phased, iterative implementation of workflows and controlled document templates that standardized the grant process, centralized policy documents in a more secure environment, and enforced access controls. Within three months PCC was validating the solution: stakeholders adopted AODocs‑managed templates, committee reviews became more efficient, security and compliance were strengthened, and the platform produced measurable time savings and reduced IT overhead for future projects.

Portland Community College

Tracy Walstead

CPAC Administrator