Case Study: Mentone Grammar achieves paperless accounts payable automation with Alii

How Mentone Grammar digitised and automated their entire accounts payable operations with Alii

Mentone Grammar, an independent school in Melbourne, was seeking an accounts payable solution to optimize operations by enforcing expenditure approvals per their delegations of authority and to reduce the manual input required for processing invoices. The school needed a solution that would integrate seamlessly with its existing school management and finance system.

By partnering with Alii, Mentone Grammar digitized and automated its entire accounts payable process, eliminating paper-based invoices. The implementation of Alii provided a system for purchase orders, allowing the school to roll out standardized purchasing rules and procedures. The results were significant, with 70% of expenditure captured within purchase orders within the first two months, eventually reaching 100%, which provided greater control and visibility. Alii also reduced manual data entry, improved accountability with pre-commitment of expenditure, and enhanced governance through a complete audit trail.

Mentone Grammar

Julie Aarons

Finance Manager