Case Study: Wheaton College consolidates 8 years of facilities data with AkitaBox

Wheaton College consolidates 8 years of facilities data with AkitaBox

Wheaton College, a private liberal arts institution, faced significant challenges with its scattered and inaccessible facilities data. Information was spread across multiple systems, spreadsheets, and shared drives, forcing staff to consult numerous sources to find what they needed. The college also needed a more user-friendly, graphical interface to encourage widespread adoption by its facilities team. To solve this, they partnered with AkitaBox to migrate eight years of institutional data into a single, unified system.

AkitaBox successfully consolidated Wheaton's legacy data, making eight years of work order history fully searchable from day one. The solution provided a visual interface that staff embraced, leading to improved data accessibility and real-time operational visibility. A key measurable result was a new dashboard for summer cleaning inspections, which provided executive-level insight into progress, showing that 67% of rooms had passed inspection while 33% were still incomplete—information that was previously unavailable. AkitaBox became the college's central repository for institutional knowledge, supporting everyone from executives to technicians.

Wheaton College