Case Study: Buckeye Elementary School District achieves accurate asset tracking and faster maintenance with AkitaBox

Buckeye Elementary School District - Customer Case Study

Buckeye Elementary School District, a Pre K–8 district in Buckeye, Arizona serving 5,400 students across nine schools, faced inefficient paper-based work order tracking and spreadsheet-dependent asset records that wasted staff time, hindered prioritization, and made onboarding and bringing new buildings online difficult. To modernize facilities management and provide an easy-to-use field experience, the district chose AkitaBox’s facility management software, favoring its minimal iPad-friendly interface and data-validation/on-site collection services.

AkitaBox delivered a 90-day implementation that included on-site data collection, Revit-modeled floor plans, asset pinning, a custom preventive maintenance program, and staff training with a dedicated Customer Success Manager. The district has since captured 1,258+ assets, completes at least 25 work orders daily, improved its reactive-to-preventive ratio to 2.6:1, achieved a 1:15 opened-to-closed work order rate, and reduced labor time (e.g., saving up to two hours locating shutoff valves), demonstrating clear operational and efficiency gains from AkitaBox.

Buckeye Elementary School District

Calvin Pulda

Special Systems Coordinator