Case Study: Vial improves spend control and visibility with Airbase by Paylocity

Managing clinical trials with the Airbase Growth plan — here are the results

Vial, a contract research organization and site management organization, needed better visibility and control over spend across 20–30 entities as it managed clinical trial operations. To address these complex financial workflows, Vial trialed Airbase by Paylocity, including the Essentials plan, to see whether it could support their unique operational needs.

With Airbase by Paylocity’s Growth plan, Vial implemented virtual cards, physical cards, reimbursements, approval workflows, Slack-based approvals, and automated GL coding to streamline spend management. The result was faster onboarding, stronger spend controls, improved visibility, and a safer spend culture, with Melissa De La Torre spending only about 4 hours per week reviewing spend and reporting a positive ROI after upgrading to Airbase by Paylocity.

Vial

Melissa De La Torre

Clinical Research Billing Manager