Case Study: YourMechanic achieves simplified, secure purchasing and 5% subscription savings with Airbase

How YourMechanic uses Airbase to simplify purchasing at scale and make spending and financial accountability a part of the conversatio

YourMechanic, a Mountain View–based mobile auto service that coordinates thousands of parts purchases to support on-site mechanics, struggled with a high-volume, risk-heavy purchasing process. The Purchasing team handled roughly 15,000 transactions a month using a single Wells Fargo corporate card and a shared Google sheet, which led to frequent fraud, repeated card replacements, >50% reconciliation error rates, and a time-consuming month‑end close—prompting Senior Director of Finance Diana Ngo to seek a better solution and choose Airbase for its virtual card and spend-management capabilities.

Airbase replaced the single physical card and spreadsheet with single‑use virtual cards, centralized spend visibility, and automated transaction coding (integrating with QuickBooks), enabling rapid rollout and minimal training. The result: Airbase delivered measurable impact—about 5% savings on recurring subscription spend, over a week of Finance time returned each month (including roughly a day shaved off the close), isolated and reduced fraud exposure, fewer reconciliation errors, and stronger company-wide accountability and visibility into spending.

YourMechanic

Diana Ngo

Senior Director of Finance