Case Study: Portland Community College achieves 50% reduction in contract time with Agiloft

Largest Higher-Ed Institution in Oregon Reduces Time Spent on Contracts By 50%

Portland Community College, the largest higher-education institution in Oregon serving about 60,000 students across multiple campuses, faced fragmented contract data, siloed department workflows, no single repository, and lengthy contract turnaround times (averaging 55 days). Reliance on disparate tools like Access, email, and spreadsheets caused lost data, poor visibility, and approval bottlenecks that hindered procurement and staff focus on core student services.

PCC implemented Agiloft’s scalable CLM with a staged rollout and DocuSign integration, consolidating contracts into a single dashboard and automating workflows. The result: contract time reduced by more than 50% (from 55 days down to around 21 days and trending lower), about $36,000 saved annually through contract consolidation, immediate access to contract history and related documents, and improved stakeholder satisfaction and operational visibility.

Portland Community College

Michael Mathews

Procurement and Contract Services Manager