Case Study: Jefferson County School District achieves 100% ROI and streamlined tech-request automation with Agiloft

Automation in Colorado schools delivers 100% ROI

Jefferson County School District (Jeffco), Colorado’s second-largest district serving more than 86,000 students across 150+ schools, needed a reliable way to manage technology requests and protect sensitive student and staff data. Disconnected workflows between Purchasing, Information Security, and staff, plus failed internal builds and no suitable off‑the‑shelf solution, left requests tracked by email and spreadsheets and created operational and security gaps.

Jeffco implemented a customized Agiloft no‑code solution integrated with Active Directory and flexible licensing for 5,000+ users, automating security assessments, an automated risk matrix, and request tracking. The phased rollout improved visibility and reporting, allowed quick annual question updates, came in under budget by about 10% per phase, and delivered an estimated 100% return on investment while streamlining 100–150 new requests each school year.

Jefferson County School District

Quintana Patterson

Senior Information Security Analyst Manager