Case Study: a major health district achieves faster digitisation and safer records access with ADEC Preview Solutions

ADEC Document Scanning Solution for Mouldy Records and Archives

A major health district in New South Wales faced a critical challenge when its archive facility, containing over 420,000 patient records, was found to be severely contaminated with mould and active bacteria. This posed a serious health risk to staff and disrupted access to vital information for patient care. The district contracted ADEC Preview Solutions to package, remove, and digitize the entire collection of mould-affected records within a strict ten-month contractual period.

ADEC implemented the solution by taking extreme protective HAZMAT measures for its staff and facilities. The team meticulously prepared, scanned, and indexed all documents, linking them to patient records through a Medical Record Number. ADEC also provided a critical "scan on demand" service to fulfill urgent requests within hours. The project was completed on time, and ADEC successfully digitized the records, which freed up hospital space and streamlined the secure provision of historic patient data to clinicians.