Case Study: Tulsa Performing Arts Center achieves real-time financial visibility and 3-week faster event settlements with Acumatica

Event Booking, Back Office Systems Seamlessly Connect for Tulsa Arts Center

When the Tulsa Performing Arts Center was spun off from the City of Tulsa into an independent Trust, the newly hired CFO faced the urgent challenge of replacing a paper- and Access-based accounting process with a modern, easy-to-use financial and event management system — and to have it live in time for the Broadway opening of Hamilton. The 40-year-old center operates six performance spaces, serves many resident companies, and runs thousands of events each year with a small staff, so the team needed a solution that required minimal training and delivered faster, accurate financial visibility.

The Trust chose Acumatica Advanced Financial Management with Project Accounting connected to EventBooking’s VenueOps via partner mbsPartners, and implemented the integrated cloud solution in seven weeks. The seamless connection automated data transfer, eliminated manual entry, produced automatic event settlement statements (cutting settlement time by more than three weeks), provided real-time financials, saved hours of work, and avoided additional headcount while supporting future growth.

Tulsa Performing Arts Center

Jennifer Alden

Chief Financial Officer