Case Study: Royal Navy achieves nearly 73% server storage reduction and records compliance with ActiveNav

Royal Navy - Customer Case Study

The Royal Navy needed to modernize the information systems across its fleet to the Defence Information Infrastructure (DII) to improve governance, collaboration and compliance with strict government regulations. Facing limited visibility into data stores, out‑of‑date systems and ongoing records‑management demands, the Royal Navy’s Operational Information Management (Op IM) Team deployed an information governance program using ActiveNav to capture, discover and reorganize unstructured data from warships and shore establishments.

ActiveNav’s software automatically identified redundant, duplicate and obsolete files and was used to analyze more than 700 GB held in nearly 325,000 folders. It identified 20%+ exact duplicates for removal, flagged over 1.7 million files older than three years for archival to the Naval Historical Branch, and helped retain and migrate nearly 200 GB for DII. The work delivered major storage reductions (reported as roughly a 70–73% cut in server storage), an average measured server capacity saving, and significant cost and compliance benefits for the Ministry of Defence thanks to ActiveNav.

Royal Navy

John Coleman

Warrant Officer Class 1