Case Study: USA Juvenile Justice Department achieves streamlined document production and $27,000 annual savings with ActiveDocs

Government saves time, money and effort replacing manual document production with ActiveDocs automation

USA Juvenile Justice Department, which serves at‑risk youth in a large Texas county, faced slow, manual document production using a 20‑year‑old COBOL mainframe and siloed Access databases with hundreds of locally modified templates. To streamline juvenile justice and district court document workflows, the department implemented ActiveDocs document automation software.

ActiveDocs was integrated with internal and statewide databases to centralize template management, replace hundreds of local templates with 43 centrally managed templates built from reusable snippets, and automate tasks like attorney appointment notifications and the detention meal distribution list (reduced to a few keystrokes). The change eliminated redundant manual processes, produced immediate labor savings (ActiveDocs began paying for itself right away), and generated a measurable $27,000 annual savings for the Clerk of Court’s mailing process.