Case Study: Royal Dutch Shell achieves compliant, automated HR transfer contract creation and simplified template management with ActiveDocs

ActiveDocs superior Template Management, seamless integration, intelligent document assembly ease the pain of complex HR document creation at Shell

Royal Dutch Shell faced a high-risk, high-effort challenge creating compliant HR transfer contracts for thousands of employee moves across countries: hundreds of non-automated templates, manual application of complex business rules, and no reliable version control. To address this, Shell selected ActiveDocs, deploying ActiveDocs Document Automation and ActiveDocs Template Management integrated with its existing transfer-contracts system and SAP data.

ActiveDocs centralized all existing templates as the single source of truth, brought hundreds of high‑maintenance templates under Template Designers/Approvers/Administrators, and implemented staged automation. Integrated via ActiveDocs Web Services with a single-button document generation in the case management system, ActiveDocs validates case data, prompts only for missing inputs via a Document Wizard, and delivers the final document to Word. The result: enforced compliance, removal of versioning risk, auditability of templates, and steadily reduced manual effort as more templates are automated by ActiveDocs.

Royal Dutch Shell