Case Study: Random Farms Kids Theater achieves $15K annual administrative savings and rebuilds parent trust with ACTIVE Camps (Camp & Class Manager)

Random Farms Kids Theater - Customer Case Study

Random Farms Kids Theater (RFKT) started as a basement summer camp and has grown into a nonprofit serving families across four states, producing theater, outreach programs and training for young performers. Rapid growth exposed serious technology failures — registration nightmares, systems that crashed or went offline for days, poor fundraising integration and even a vendor bankruptcy that cost them $100K — which led to burnout, lost customers and damaged parent trust.

RFKT implemented ACTIVEWorks Camp & Class Manager, with a hands-on implementation team that rebuilt their database from a spreadsheet and supported a smooth transition. The intuitive, mobile-friendly system restored parent trust and operational flexibility with targeted email, group rosters and flexible reporting; it freed the operations manager from ~30 hours/week of firefighting, delivered about $15K in annual administrative savings, drove a 10% increase in registrants mid-season, and enabled RFKT to process ~1,800 registrations a year while expanding fundraising and community outreach.

Random Farms Kids Theater

Rebecca Nichols

Operations Manager