Case Study: Minnesota State Colleges and Universities saves $50M with Accruent EMS

Minnesota State Colleges and Universities saves $50M and eliminates 60,000 sq ft of wasted space with Accruent EMS

The Minnesota State Colleges and Universities system, a massive network of public colleges, faced a significant capital planning challenge. They needed concrete, actionable data to validate high-stakes financial decisions regarding building repair, replacement, and construction, particularly for a crumbling 83,000-square-foot building at Bemidji State University. To address this, they turned to the reporting and validation tools within their existing system, Accruent EMS.

Using Accruent EMS's time-block reporting, room optimization, and utilization reports, the team was able to test the hypothesis that the original building's space was still needed. The data revealed they could replace the 83,000-square-foot structure with a new building of only 23,000 square feet, relocating all courses without cancellations. This process, powered by Accruent EMS, resulted in an estimated cost savings of $50 million and eliminated 60,000 square feet of wasted space. The system now plans to use this same data-driven approach for future campus projects.

Minnesota State Colleges and Universities