Case Study: Texas A&M University achieves faster, error-free facility scheduling with Accruent EMS

How the Department of Recreational Sports schedules maximum fun by creating bookable spaces covering everything from pool lanes to sports fields

Texas A&M University’s Department of Recreational Sports manages 497,774 square feet of facilities serving about 1.2 million participants per year, including ball courts, multipurpose rooms, outdoor fields and a natatorium. Facing frequent risks of double-booking for dual-purpose spaces, the need to account for off-site excursions, and a requirement to integrate space reservations with invoicing, the department turned to Accruent EMS for a single scheduling and management solution.

Accruent EMS centralized scheduling, invoicing and reporting, capturing event details down to individual swim lanes, supporting “phantom rooms” for off-site activities, and enabling three-tier billing with emailed invoices. By automating processes, Accruent EMS eliminated scheduling conflicts, increased staff productivity with faster and more accurate reservations, reduced administrative costs, smoothed contract management, and made it easier to generate revenue from external events.

Texas A&M University

Tawyna Elliott

Facilities Reservations Coordinator